1. Application deadline is set
Time period is given to organizations to pick up applications for funding in the HUSA office.
Application along with the itemized budget is returned to the HUSA office by the due date set.
2. List of organizations is turned into the Office of Campus Life.
In order to receive funding organizations must be an active recognized organization; this is determined by Campus Life.
List of organizations who applied for funding on time is submitted to Campus Life for approval.
List is returned back to financial advisor with recognized and/or unrecognized organizations.
3. Finance Board
The UGSA, GSA, and HUSA Financial Advisors make up the Finance Board.
The Board signs off in determining allocations for organizations he or she is a member of 2/3 of the Finance Board must be on hand in determining fund allocation for any single entity or organization. In the event the 2/3 is not available Vice President of HUSA will act as voting member of Finance Board.
Finance Board determine allocations according to funding criteria.
Financial Advisor of HUSA prepares board allocation results to be approved by HUSA Senate General Assembly.
4. HUSA Senate General Assembly
Checks fund allocation and grievances of organizations. Quorum must be met to vote on Fund allocations.
After HUSA Senate General Assembly Funds are approved, paperwork is then filed on each organization.
Applications are then rechecked for pertinent info that goes onto to paperwork to be processed (i.e. Tax ID number, mailing address, Pres. name, Settlement Report).
Paper is then written up for each organization.
Signed and approved by Financial Advisor of HUSA.
Signed and approved by HUSA President.
Signed and approved by Assistant Director of Campus Life.
6. Service Center
Signed paperwork is delivered to Service Center (Accounts Payable)
Account Payable signs off on paperwork and is given at least 10 business days’ o process paperwork so checks can be cut for each organization.
Checks are sent to the Treasurer office.
Financial Advisor of HUSA is called by Treasure Office to sign and pick up Checks
Checks are picked up
7. Promissory Agreement
Organizations pick up check from the HUSA Office and sign a promissory note to hand in a Settlement Report by the end of the Semester.
In order to apply for organizational funding, it is mandatory that all organizations turn in a copy of their Settlement Form along with all valid (original) receipts.
All Student organizations that are requesting funding must satisfy the following criteria: Each person requesting funding must be the official Financial Representative (Treasurer, Financial Advisor, etc.) of a recognized student organization.
If you are not a member of a recognized student organization, you must have petitioned for recognition with the office of Student Activities. HUSA must have documentation of your recognition pending any financial assistance.
The individual requesting funding on behalf of an organization must have officer status and a copy of the Census form indicating that he/she is currently the President or official representative of the organization.
In order to receive funding your organization must have proof of a bank account and must have a Tax Identification Number. If you do not have a Tax Identification number, the President or Official Representative shall use his/her social security number. Note that failure to report on funds received will result in those funds being reported to the IRS as income.
All student organizations MUST submit a proposal that includes:
- A count of the active membership in your organization and a mission statement.
- A thorough description of the proposed budget which must include what the project entails, who will be involved, who the project will impact, when and where the project will take place, and why the project is importance/relevance to the organization and to the Howard University students.
- A clearly itemized budget report. Example:
Upon receipt of funding a settlement report is required to be submitted to HUSA with the exact use of the funds received accompanied with valid (original) receipts for those expenditures, by December 6, 2002 for the fall semester. Please understand that failure to submit the settlement report will result in the President's personal student account being charges for the amount not accounted in the settlement report. Furthermore, your organization may be considered for future funding from HUSA and HUSA Senate.
Your proposal must be given as a typed hard copy and it will be reviewed by a committee of General Assembly members and approved or denied at a General Assembly Meeting where you may be asked to orally present your proposal.
Items that would not be considered for funding:
- No miscellaneous
- No dues to National Organizations
- No spring events
- Consider number of members in organization
- Consider percent of money applying for
- No parities, use discretion to differentiate between a party and program
- One speaker per organization, 50% of $500 whichever is lower
- No transportation
- Max amount=$919
- $10/ Shirt per member of organization
- No prizes
- No salaries/stipends
- No funding of programs for members only
Funding organizations based on numbers impacted