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Student Organizations

The Office of Student Life & Activities serves as an advocate for students and student organizations, provides enhanced national and local community service, personal leadership development and academic achievement by affording all students the opportunity to get involved in co-curricular activities. The Office of Student Life & Activities facilitates several different University-Wide Committees that provide guidance to major events and student organization operations on campus.

 

What's on this Page

 


University-Wide Committees & Programs

  • Who’s Who Awards Committee
  • Student Activity Fee Committee
  • LGBTQIA Advisory Committee
  • Bison Board
  • Hilltop Policy Board
  • Mr. and Miss Howard University and the Royal Court

The Office of Student Activities is responsible for maintaining an active and updated listing of all recognized organizations and their status.

Organization Classifications

  • Greek Letter Organizations/Fraternities & Sororities
  • Geographical Clubs
  • Honor Societies
  • International Clubs
  • Student Religious Organizations
  • School and Department Clubs
  • Sports Clubs

Organization Status

Active organizations are categorized as those that have met the criteria for recognition and submitted a census form to the Office of Student Activities for the current school year.

Inactive organizations are categorized as having met criteria for recognition, yet have not submitted a census form to the Office of Student Activities.

Defunct Organizations are categorized as those that have met the criteria for recognition, yet not submitted a census form for more than five years.

For more information on Starting, Maintaining, and Reactivation of organizations, please contact Student Life & Activities.

Student Organizations and Campus Involvement is essential to the development of our student body. The Office of Student Life & Activities maintains current census information for all active student organizations including officers, advisor(s), purpose, and membership roster of active/inactive members. All student organizations are governed under the University Association of Student Organizations (UASO):

Geographical Clubs

Geographical clubs encourage social cohesiveness among students from the same geographical locality. The aim is to inform and motivate students to get involved in campus activities, and to maintain a social/service organization which serves the University and the community through its many philanthropies and programs.

International Clubs

International clubs provide a social outlet for international students while providing a means to bring U.S. and international students together. There organizations have an educational function by presenting programs on international topics and seminars concerning the culture of other countries.

Student Religious Organizations

Student Religious Organization at Howard often involve themselves with civic work, services and social functions, with an emphasis on instilling and perpetuating the religious concepts, ideals and beliefs held by each group.

School & Department Clubs

School and Department clubs provide useful opportunities and leadership experiences for students in their respective fields. These special interest groups focus on the furtherance of their respective disciplines.

Sports Clubs

Sports Clubs have been established to provide students, faculty, and staff with an opportunity to further their athletic skills, and through competitive intramural and intercollegiate programs, achieve excellence. Also, through planned activities, the clubs introduce the sport to the Howard community and extend professional guidance in establishing the highest standards of participation, instruction, and conduct.

Honor Societies

Honor societies have been established in each school and college to recognize and perpetuate excellence in various disciplines. Organized for educational purposes, these organizations aim to promote scholarship and research, encourage a high standard of character and conduct and recognize a high attainment of practice in related fields. Candidates are selected on the basis of scholarship and character.

Local-based Groups/Organizations 

Greek Letter & Social Fellowship Organizations 

*2015 – 2016 University Association of Student Organizations 

 


Starting A New Organization

Official recognition by Howard University is a result of recommendations by the President of the Howard University Student Association, the Director of Student Activities and the approval of the Vice President for Student Affairs. Organizations of a religious nature require the recommendation of the Dean of the Chapel. Recognition in no way implies University endorsement or sponsorship of such events or activities. Recognition simply acknowledges the existence of an organization composed of at least ten (10) Howard University Students, consistent with the objectives and philosophy of the University and meets an expressed need of the students. Your club will not be recognized until all portions of the application are submitted and approved.

Recognition Packet

  1. The petition for recognition packet should include the following:
  2. A Petition Form
  3. At least 10 signatures from Howard University students
  4. A letter of support from Dean/Department/National organization
  5. A letter of intent from your on-campus Advisor (ACTIVE LINK)
  6. A student organization Advisor Agreement Form
  7. Copy of the Constitution and By-laws

For fraternities and/or organizations with competitive selective membership processes the following additional documentation is required:

  1. Certificate of Insurance
  2. Greek Recognition Policy Statement of Understanding
  3. Copy of the membership selection protocol/process
  4. Anti-hazing Policy Statement

Petition for Recognition and Constitutional Review Process:

Each recognition packet and constitution submitted is stamped and logged in to the Office of Student Activities. Once submitted and logged, the constitution is reviewed to ensure that all necessary documents are included in the packet. If the packet is complete, the constitution is reviewed for consistency and compliance with the universities policies or guidelines and if applicable, the guidelines of the national or regional organization. The constitution is then forwarded to the following for review and approval:

  1. HUSA President 
  2. For religious organizations only: Dean of the Chapel 
  3. Director of Student Life & Activities
  4. Vice-President for Student Affairs 

Only recognized student organizations may be granted permission to sponsor events and activities on campus and to make use of University facilities for this purpose. Only recognized student organizations may use the Howard University nomenclature as a part of their organization name and/or in representing themselves as associated with the University.

The Office of Student Activities has the responsibility to ensure that the constitution is reviewed by all parties involved and that the constitution meets the guidelines of the university. The following is an overview of the constitution review process; all constitutions are reviewed to ensure:

a. That all necessary documents are included.

b. Consistency and compliance with the university policies or guidelines.

c. Compliance to the guidelines of the national or regional organization (if applicable).

d. That there are no grammatical and spelling errors.

Upon completion of the review process for the constitution, the organization representative is responsible for revising and resubmitting the constitution to the Office of Student Activities. Once all revisions are completed and the constitution satisfies the requirements of the University, the petition packet is forwarded on for final approval.


Maintaining Organization Recognition

In order to maintain official status as a recognized organization on campus, the head of each organization needs to ensure that the following documents are updated and on file with Student Life and Activities:

  •  Annual Report (Every June 1st)
  • Census Report (Every June 1st)
  • Membership Roster with ID Numbers of each member (Every June 1st)
  • Bison Link Update (Every June 1st)
  • Mid Annual Report (Every January 1st)
  • Advisor Agreement (Submitted once and updated if advisor changes)

Reactivation Procedures

  1. A letter of interest to reactivate an organization must be submitted to the Director of Student Activities.
  2. A Petition with the signature of ten (10) currently enrolled Howard University Students, in good academic standing (five must be members of the organization), must be submitted to the Office of Student Activities in support of reactivation.
  3. The organization's original constitution in file in the Office of Student Activities should be reviewed by that office as well as by the student requesting reactivation. If the group petitioning reactivation has no changes for the existing constitution, reactivation is almost automatic. If the group wishes to make changes to the document on file in the Office of Student Activities, the reactivation process will commence pending a review of the proposed constitutional changes.
  4. Immediately upon approval for reactivation, the organization must submit a Census Form to the Office of Student Activities.

Organizational Funding Processing Procedures

  1. Application Deadline is Set

  • Time period is given to organizations to pick up applications for funding in the HUSA office.
  • Application along with the itemized budget is returned to the HUSA office by the due date set.
  1. List of Organizations is turned into Student Affairs

  • In order to receive funding organizations must be an active recognized organization; this is determined by Student Affairs.
  • List of Organizations who applied for funding on time is submitted to Student Affairs for Approval.
  • List is returned back to financial advisor with recognized and or unrecognized organizations.
  1. Finance Board

  • The UGSA, GSA, and HUSA Financial Advisors make up the Finance Board.
  • The Board signs off in determining allocations for organizations he or she is a member of 2/3 of the Finance Board must be on hand in determining fund allocation for any single entity or organization. In the event the 2/3 is not available Vice President of HUSA will act as voting member of Finance Board.
  • Finance Board Determine Allocations according to funding criteria.
  • Financial Advisor of HUSA prepares board allocation results to be approved by HUSA Senate General Assembly.
  1. HUSA Senate General Assembly

  • Checks fund allocation and grievances of organizations. Quorum must be met to vote on Fund allocations.
  1. Signatures

  • After HUSA Senate General Assembly Funds are approved, paperwork is then filed on each organization.
  • Applications are then rechecked for pertinent info that goes onto to paperwork to be processed (i.e. Tax ID number, mailing address, Pres. name, Settlement Report).
  • Paper is then written up for each organization.
  • Signed and approved by Financial Advisor of HUSA.
  • Signed and Approved by HUSA President.
  • Signed and Approved by Dean of Student Activities.
  1. Service Center

  • Signed paperwork is delivered to Service Center (Accounts Payable)
  • Account Payable signs off on paperwork and is given at least 10 business days’ o process paperwork so checks can be cut for each organization.
  • Checks are sent to the Treasurer office.
  • Financial Advisor of HUSA is called by Treasure Office to sign and pick up Checks
  • Checks are picked up
  1. Promissory Agreement

  • Organizations pick up check from the HUSA Office and Sign a promissory note to hand in a Settlement Report by the end of the Semester.

Organizational Funding Criteria

In order to apply for organizational funding, it is mandatory that all organizations turn in a copy of their Settlement Form along with all valid (original) receipts from the 2006-2007 school year. Failure to do so will result in denial of funding for the 2007-2008 School year. HUSA will receive No Applications for funding for the 2002-2003 School year. HUSA will receive No Applications for funding later than 5:00 p.m. September 14, 2007 for the fall Semester.

All Student organizations that are requesting funding must satisfy the following criteria: Each person requesting funding must be the official Financial Representative (Treasurer, Financial Advisor, etc.) of a recognized student organization.

If you are not a member of a recognized student organization, you must have petitioned for recognition with the office of Student Activities. HUSA must have documentation of your recognition pending any financial assistance.

The individual requesting funding on behalf of an organization must have officer status and a copy of the Census form indicating that he/she is currently the President or official representative of the organization.

In order to receive funding your organization must have proof of a bank account and must have a Tax Identification Number. If you do not have a Tax Identification number, the President or Official Representative shall use his/her social security number. Note that failure to report on funds received will result in those funds being reported to the IRS as income.

All student organizations MUST submit a proposal that includes:

  1. A count of the active membership in your organization and a mission statement.
  2. A thorough description of the proposed budget which must include what the project entails, who will be involved, who the project will impact, when and where the project will take place, and why the project is importance/relevance to the organization and to the Howard University students.
  3. A clearly itemized budget report. Example
Item Quantity Price Total
Chairs 10 $10.00 $100.00
Plates 5 packs $2.00/pack $10.00
Grand Total     $110.00

 

Upon receipt of funding a settlement report is required to be submitted to HUSA with the exact use of the funds received accompanied with valid (original) receipts for those expenditures, by December 6, 2002 for the fall semester. Please understand that failure to submit the settlement report will result in the President's personal student account being charges for the amount not accounted in the settlement report. Furthermore, your organization may be considered for future funding from HUSA and HUSA Senate.

Your proposal must be given as a typed hard copy and it will be reviewed by a committee of General Assembly members and approved or denied at a General Assembly Meeting where you may be asked to orally present your proposal.

List of items that would not be considered for funding:

  • No miscellaneous
  • No dues to National Organizations
  • No spring events
  • Consider number of members in organization
  • Consider percent of money applying for
  • No parities, use discretion to differentiate between a party and program
  • One speaker per organization, 50% of $500 whichever is lower
  • No transportation
  • Max amount=$919
  • $10/ Shirt per member of organization
  • No prizes
  • No salaries/stipends
  • No funding of programs for members only

Funding organizations based on numbers impacted


Advising

All student organizations are required to have at least one on campus advisor. On campus advisors must be current members of Howard University’s faculty or staff who agree to mentor student organizations on their purpose and operation throughout the school year. They serve as a liaison between the university and organization interpreting university policy and procedures. They are also an integral part of ensuring the organization's success and longevity on Howard University’s campus.

The Advisor's major responsibilities are as follows:

Responsibilities

  • To assist the organization in finding optimal ways of implementing its programs.
  • To serve as a role model and mentor to the organization and its individual members.
  • To keep the organization abreast of university policy and to assist in ensuring that the organization is in compliance with all university policies.
  • To periodically meet with the organization to stay informed of its activities.
  • To verify that the leadership and membership of the organization are enrolled students in good academic standing.
  • To stay for the duration of functions sponsored by the organization and to identify/provide a suitable replacement from the University, if unable to attend or stay for the duration.
  • To represent the organization when required by the University or overall best interest.
  • To be kept abreast of all paperwork, transactions, financial obligations concerning the organization and sign/approve (as necessary).

Qualities of a Good Advisor

  1. She/he adheres to the responsibilities above
  2. She/he encourages members to implement their ideas
  3. She/he strongly encourages academic achievement
  4. She/he advises/leads the group without taking over or being in charge
  5. She/he holds himself/herself as well as members accountable for the organization's successes and failures.

Our Mission

The Division Student Affairs supports the mission of the University by providing student-centered, high quality programs that promote an appreciation of diversity and foster a strong university community.

 

Address & Phone

Office of the Vice President for Student Affairs
2400 Sixth Street, Suite 201
Washington, DC 20059

Telephone: 202-806-2100 
Fax: 202-806-9302